General Identification Data

This page contains information about how to handle general identity-related data.

Expand all categories to show all data information | Collapse all categories

Social Security Numbers

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business or educational need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Driver's License Number

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business or educational need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

State Identification Card Number

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business or educational need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Certificate / License Numbers

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business or educational need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Student Date of Birth

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business or educational need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Ethnicity

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Age

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Employee Gender

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Religion

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Marital Status

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Color or Race

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Photographs / ID Cards

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Student Cardholder Accounts

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Convictions

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Veteran Status

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Telephone Number/Fax Number

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Student Directory Information (unless student wants private)

Classification: Public
Can Share With: Unit, Other Units, Other Schools, and The Government. Can share with media through the Office of Public Affairs
Can NOT Share With: N/A
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Yes

Email Address (unless student invokes student confidentiality)

Classification: Public
Can Share With: Unit, Other Units, Other Schools, and The Government. Can share with media through the Office of Public Affairs
Can NOT Share With: N/A
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Yes

Date and Place of Birth (unless student invokes student confidentiality)

Classification: Public
Can Share With: Unit, Other Units, Other Schools, and The Government. Can share with media through the Office of Public Affairs
Can NOT Share With: N/A
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Yes

Student (unless student invokes student confidentiality)

Classification: Public
Can Share With: Unit, Other Units, Other Schools, and The Government. Can share with media through the Office of Public Affairs
Can NOT Share With: N/A
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Yes