Financial Data

This page contains information about how to handle financial data.

Expand all categories to show all data information | Collapse all categories

Credit or debit card numbers

Classification: High Risk
Can Share With: No one
Can NOT Share With: Unit, Other Units, Other Schools, The Government, Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Credit or debit card numbers security code

Classification: High Risk
Can Share With: No one
Can NOT Share With: Unit, Other Units, Other Schools, The Government, Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Credit or debit card numbers password that permits access to account

Classification: High Risk
Can Share With: No one
Can NOT Share With: Unit, Other Units, Other Schools, The Government, Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Bank account number

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Customer account information (i.e. payments, transactions or collections)

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business or educational need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

University cash management funds, wire transfers

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Student loan agreements, loan balances, transactions, collection

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business or educational need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Tax ID Number (FEIN)

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Donor personal information, credit cards, bank accounts, employment, family info, amount donated

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Procurement Card numbers (P-Card)

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Point of Sale Transactions

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Parent's Financial Records

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

General loan interest rate and payment minimums

Classification: Public
Can Share With: Unit, Other Units, Other Schools, and The Government. Can share with the media through the Office of Public Affairs
Can NOT Share With: N/A
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Yes