Employment Data

This page contains information about how to handle employment data.

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Applicant Interview Results

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Employee Benefit Claim Information

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Benefit enrollments, beneficiaries, workers comp/disabilities/family status change

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Employee increase/decrease in life insurance

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Employee retirement information

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Annuities, Salary Reduction Agreements

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Payroll Deduction Selections, Registers, Direct Deposit, Payroll Reports, Tax Forms

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Personnel Issues

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business or educational need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

New Employee Debt Issuance

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Employee Debt Payments

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Information Gathered on Prospective Applicant

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Resume

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

General Pay Range for Position Opening

Classification: Public
Can Share With: Unit, Other Units, Other Schools, and The Government. Can share with media through the Office of Public Affairs
Can NOT Share With: N/A
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Yes

Employee Compensation

Classification: Public
Can Share With: Unit, Other Units, Other Schools, and The Government. Can share with media through the Office of Public Affairs
Can NOT Share With: N/A
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Yes