Academic Data

This page contains information about how to handle academic data.

Expand all categories to show all data information | Collapse all categories

Education records

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business or educational need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Academic record

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business or educational need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Research funding info, human subject data

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Student term data

Classification: High Risk
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business or educational need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Biographical info related to undergrads

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business or educational need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Scholarship Information

Classification: Confidential
Can Share With: Unit, Other Units, Other Schools, and The Government as long as there is a legitimate business need for authorized individuals to see
Can NOT Share With: The Media
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

University Course Catalog

Classification: Public
Can Share With: Unit, Other Units, Other Schools, and The Government. Can share with media through the Office of Public Affairs.
Can NOT Share With: N/A
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Not without authorization and contract

Information on classes, totals, demographics

Classification: Public
Can Share With: Unit, Other Units, Other Schools, and The Government. Can share with media through the Office of Public Affairs.
Can NOT Share With: N/A
Need to use Encrypted Transport to Share: Yes
Store on Non-University Servers: Yes