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Printer-friendly pageCITES Express Email Web Interface: How to Share Your Email
This page contains information about how to share your email messages in the CITES Express Email web interface.
This web page is part of an online tutorial series about the CITES Express Email web interface and explains how to share your Express Email messages with another person when you are on vacation or a leave of absence.
Sharing email when you are away
Sometimes when you are out of the office on vacation or on leave, it is important that someone reads your email messages. But instead of giving someone your password to check your email (which is against University policy), you can instead use forwarding in Express Email to share your messages.
This document explains how to set up an Express Email account to forward all or some of your incoming email to another person, while still keeping a copy of each message in your inbox. It also guides the person who will be reading all the forwarded email (referred to as the “designated reader” below) on how to set up a filter to sort all the extra email into a separate folder.
Before Going on Vacation/Leave
For the person going on vacation/leave
Before you head out of the office for your vacation or leave of absence, you will need to set up forwarding so that your designated reader will receive your messages in his or her email account. The procedure to set up forwarding depends on whether you want to forward all of your email or only specific messages. Both procedures are linked below:
For the designated reader
The easiest way for you to keep track of the other person's email is to set up a filter so that all of his or her email is stored in a folder separate from your own email.
1. From the CITES Express Email web interface, first create a new folder in which the other person's email will be stored.
2. Next, set up a filter that will move all of the other person's email messages to that folder as soon as they are delivered to your account. If you are not sure how to create a new folder and set up a filter, you can follow step-by-step directions at the How to Create Filters Using the CITES Express Email Web Interface tutorial.
Example: If you are jerry@illinois.edu, reading all email for fran@illinois.edu while she's out, first create a new folder called fran. Then create a filter with three conditions:
And create one action that moves the messages meeting the above criteria to your new folder:
This filter keeps all your normal email (i.e., email addressed or CC’d to you) in your inbox, but all email addressed to fran@illinois.edu which is not addressed or CC’d to you, will go into the folder named “fran". |
Upon returning from vacation/leave
For the person returning from vacation/leave
Upon returning from your vacation or leave of absence, stop the forwarding from your Express Email account to your designated reader's account. If you forwarded all of your messages, then go back to the Forwarding setting in your Options in the Express Email web interface, and click Stop. If you forwarded some of your messages using filters, then go to the Message Filters settings in your Options. Delete the two filters by clicking the X under the Delete column for each one.
For the designated reader
The designated reader should now remove the special filter that he or she set up to sort the extra email to a separate folder. Go to the Message Filters settings in your Options from the Express Email web interface, and click the X under the Delete column for the filter you created.
Help
If you have any questions about these directions, please contact the CITES Help Desk:
CITES Help Desk
- phone: (217) 244-7000, (800) 531-2531
- email: consult@illinois.edu
- walk-in: 1211 Digital Computer Lab, 1304 W. Springfield Ave., Urbana, IL 61801
Return to the CITES Express Email Web Interface Tutorials main page.