Create a profile

Before you can schedule any meetings, you must create a MeetingPlace profile. (Once your profile is created, you can use it for scheduling all future meetings.)

• Log in to https://e-conferencing.illinois.edu/profile/ and provide:
• Your NetID
• Your department
• Your unit or group name
• Your University account ID (CFOP)
  Note: Any conferencing fees associated with a meeting that you schedule will be charged to the CFOP associated with your profile.

  What's a CFOP?

  The Banner CFOP is the account number CITES will use to charge the fees for your teleconferences. A CFOP normally takes the form 1-123456-123456-123456.

If you have any problems creating a profile, contact the CITES Help Desk for assistance.

Once you have a profile, there are 3 main ways to schedule a meeting in MeetingPlace: through the web interface, with an Outlook plugin, or by dialing a phone menu.

Scheduling a meeting through the web interface

Login to schedule through the web interface

Information about the web interface is available as:

• A printable two-page Web Scheduling Quick Reference card (PDF)
• A four-page Scheduling Quick Start Guide (PDF)
• The Scheduling through the Web Interface online video tutorial.

Scheduling with the Outlook plugin

Visit The Outlook Plugin for information about how to install and use the Outlook plugin for scheduling.

You can also print the two-page Outlook Quick Reference card for future use.

Scheduling by phone

Information about scheduling by phone is available as:

• A one-page printable Phone Features Quick Reference card (PDF)

Scheduling notes

• If you schedule a meeting and no one has connected to your meeting by up to 30 minutes past the meeting start time, the system will end the meeting and mark it as a no-show.
• Users can start dialing in 10 minutes before the scheduled start time of the meeting.
• The maximum meeting length that can be scheduled is 8 hours.
• The maximum audio/phone ports that can be scheduled is 100.
• The maximum video ports that can be scheduled is 12.
• If your meeting has more attendees than you anticipated when scheduling, the system will auto-expand both users and minutes as long as resources are available on the system, so please schedule conservatively.
• The moderator or scheduler is not required to attend or start a meeting, however at least one moderator is preferred during a web conference
• More scheduling options available under "More Options" on the top right hand side of the screen when scheduling through the web
• As a security measure, do not set your meeting password same as the meeting ID or something that can be easily guessed such as 1234
• If you schedule for others and wish the meeting invite and billing information contain their name, you can sign up for the "On Behalf of" feature. Email consult@illinois.edu to sign up.